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Changing Payslip Dates

If you need to edit the date of a particular employee’s payslip, you have the option to either change the date or override it. To use either of these options, go to the employee’s profile and click on the date next to Payslip, and then Change Date – note that this is not possible if you are working with the employee’s first payslip.

Change Payslip Date

The first box allows you to change the actual pay period for the current payslip. This may result in some pay periods’ payslips being skipped and all other draft payslips for the employee will be deleted. Please note that you can only change the period to be a later one – this option cannot be used to start processing payslips for prior periods.

Select the Period for which you would like to process the current payslip and click Change Date. The employee’s current payslip will now be for the new period. The next regular payslip will be for the period following this new period.

Change Payment Dates

Payment dates are specified when creating a new pay frequency. However, these payment can be customised per payslip per employee. To do this:

  1. Go to Employees and select an employee.
  2. On the employee’s profile, click on the payslip date dropdown next to Payslip.
  3. Click on Change Date next to the payslip that you wish to edit the date for.
  4. Scroll to the Change Payment Date section.
  5. Enter the new date of the payslip in the field provided.
  6. Click on Change Payment Date.

This can also be done in bulk. For more information on doing this in bulk, go to the following help article:

To check an employee’s payment date, go to the employee’s profile and hover over the calendar icon next to the payslip date. The payment date for the employee will be displayed.

Override End Date

The second box allows you to edit the end date of the payslip in order to change the length of the period for which the employee will be paid. The start date of the payslip will not be affected. This option is most commonly used to pay employees for multiple weeks before a period of annual shutdown or holiday.

Enter the desired new end date and click Override End Date. The system will automatically calculate any necessary salary adjustments and pro-rata percentages for salaried employees.

Change First Payroll Period

If you want to change the first period for all employees, you will need to edit the pay frequency as explained in the following article: