SimplePay allows you to download a file containing all the information needed to make GIRO salary payments to your employees in bulk. This file can then be loaded into special software provided by your bank, or into internet banking, in the case of certain banks.
Filling in Bank Details
In order for SimplePay to generate a payments file, you are required to fill in your primary banking information.
To do so, follow these steps:
- Go to Settings > GIRO.
- Click on the drop-down menu next to GIRO Format to select a GIRO export format.
- Fill in the rest of your Bank Account Details.
- Click Save.
Additional Bank Accounts
In addition to the primary bank account as mentioned above, our system also lets you add more bank accounts. Adding this will allow you to select the specific bank account from which a Pay Point should be paid.
To do so, follow these steps:
- Go to Settings > GIRO
- Click on the Add button under the Additional Bank Details heading.
- Enter a unique name to identify this additional bank account.
- Enter the rest of the bank account details.
- Click Save.
Note: You are able to add multiple additional bank accounts which will appear in alphabetical order according to the chosen names.*
Note: Please ensure you have chosen the additional bank account for the relevant Pay Point. You may do so by clicking on Settings > Pay Points > click on the relevant Pay Point > tick the checkbox Not paid from primary bank account then select the Additional Bank Account.
Downloading the GIRO Payment File
After you have entered your GIRO settings, you can download the payment file as follows:
- Go to Pay Runs
- Click on the EFT icon (next to the PDF and Excel icons).
- Ensure that the Value Date is correct.
- Certain GIRO exports require additional inputs:
- A Batch Number is a unique reference number used to identify the batch. Note: A new batch number must be provided for each export. Banks do not accept GIRO files that were generated with the same batch number.
- DBS Ideal (New Interbank GIRO) requires an Organisation ID which is issued by DBS. This ID is used to log in to DBS Ideal. All alphabet characters should be in capital letters.
- Click on Download.
The file that is generated can now be uploaded to your bank.