Email Payslips

Once you have enabled your employees for self-service, they will be able to log in and view their payslips online.

Any payslips that are part of a created pay run will automatically be released once self-service is enabled. When creating subsequent pay runs, you will be prompted to release payslips to self-service. If you decide not to release them when creating the pay run, you can do so at a later stage:

• Go to Pay Runs.
• Click on the dropdown arrow next to the pay run date.
• Click on Self-Service Release > Release.

By default, employees will receive an email notifying them that their payslips have been released; however, you are also able to attach the latest payslip as a PDF to each of these emails. This can be set up as follows:

• Go to Employees > Self-Service > Settings > General.
• Tick the Attach payslips to emails on self-service release box.
• Click Save.

Password protection

You are able to add an extra layer of security to the email – in the form of password protection. If this is enabled, an employee will be prompted to enter their password when attempting to open the payslip attached to the email. To enable password protection for payslips, you will need to contact our Support team. Once the feature is enabled, follow the steps below:

• Once you have ticked Attach payslips to emails on self-service release, an additional checkbox will be revealed below.
• Tick the Enable password protection for attached payslips (using employee identity numbers or birthdates) box.
• Click Save.

The password used will be the employee’s date of birth (YYYYMMDD). The password will be generated based on the information available at the time of the employee’s payslip being sent via email. Any subsequent changes to the employee’s date of birth will change the password only for payslips sent via email after the change. Payslips received by employees prior to this change will not be affected.