Lots of New Features

We are very excited to tell you about all the useful features we’ve developed over the last few months.

Brand new leave system

The new functionality includes the ability to allocate employees’ leave entitlement upfront by simply checking a box. Also, you will be able to create custom leave types so that our system can better mirror what is happening in your business.

Posting to Xero via bill

We have expanded our integration with the beautiful Xero accounting software. The functionality of posting to Xero via bill will allow you to post your SGD payroll to a bank account that’s in another currency, e.g. USD.

Improved tax clearance process

We have simplified the tax clearance process for foreign employees who cease to work for you in Singapore. Our system will automatically exclude such employees from the e-submission file for IRAS if you have checked the relevant box.

Expanded employee self-service functionality

Your employees can now use our Info Update Request feature to request changes to their personal information such as banking details. You can then simply click to approve the request, and the information will be updated.

Importing clocking data from Deputy

You can now import clocking information from Deputy directly into our system by downloading a CSV file from Deputy.

New help site

If you click on any of the links above, you will be directed to our expanded and comprehensive new help site. Many users have already found it to be very useful and informative – for both background on payroll concepts and system usage.

Coming soon…

We are busy integrating with IRAS to make filing seamless instead of manually uploading XML files. So watch this space for a significantly easier and improved filing process.

Hong Kong: This is currently in development. Please get in touch for more info!

We trust that all of this will make your payroll processing even simpler and, as always, we value any feedback you might have.

Payslips Delivered Right to Your Inbox

Amongst all the big updates that always come with the start of a new year, our tenacious developers have been able to sneak in some small but very useful features that we’re hoping will make your life just that little bit easier.

One of these handy new tricks is the ability to directly email payslips to employees via the employee self service feature. This makes it possible for employees to skip the login step and access their payslips directly from their email inbox in PDF format.

You can activate this right now by going to your Employees tab and clicking on the Manage Self Service option towards the right of the page. From there click on the Manage Payslip Settings option and tick the box labelled Attach payslips to emails on self-service release.

From now on, whenever an email goes out to employees notifying them that their payslip has been made available, it will also have a PDF copy attached.

For more information on any of the multitude of other time saving features that SimplePay has to offer, feel free to get in touch with our super helpful support team at any time.

Getting Started with Employee Self Service

Here at SimplePay, we believe that taking leave and getting paid should be the least stressful work related things that your employees can do. In the past, however, this hasn’t always been the case, mostly because of all of the red tape and paperwork involved in collecting payslips, and requesting and approving leave.

In our mission to make your payroll experience as simple as possible, we decided to address this issue by including a convenient and easy to use leave requesting and approval system. Your employees will never have to be late for the holiday of a lifetime because their leave didn’t get approved in time. Check out the rest of the post for more information on how you can make your life easier by using employee self service.

Once you’ve logged into SimplePay, click on the Employees tab and then select Manage Self-Service on the right side of the page.

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This will bring up a page displaying all of the employees in the company, with blank spaces in which you can fill in their E-Mail addresses. Go ahead and fill these in for all of the employees for whom you want to enable self-service, after which you can tick the Enabled box. After you have done this you can click on the Save button, which will send emails to everyone on this list, requesting them to create an account that they will be able to use to check payslips and request or approve leave.

The next step in this process is to go to Manage Leave Settings in order to set up your organisation’s approval groups.

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The first step will be to click on Add Group. This will allow you to tell SimplePay who will be applying for leave, and who will be approving it. When setting up who requests will be approved by, you will need to choose from one of four options for each group:

  • Single Approver – This person holds all the power. All requests get approved by them and them alone.
  • Any of – If at least one person on this list approves the leave, you’re good to go.
  • All of – Every single person on this list has to approve the leave request for it to be approved.
  • All in order – Each person on this list will be notified of the leave request only if the person before them in the list approved it.

Once you have selected which of these modes you want, you can click on the plus icon, select somebody from the list and then click Add. Repeat this process for each leave approver. Specifying who will request leave for this group works in the same way. Click on the plus, select the name and then click Add. Easy. To make things even simpler, if the whole company will be using the same leave approver(s), you can just select the company name from the drop down menu.

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Believe it or not, that was the hard part. From now on, your employees will be able to log into their own SimplePay account in order to view or download any payslips they have available or to submit leave requests.

To put in a leave request, employees can simply click on Requests and then Submit Leave Request. From there they can just select the days of leave that they want to request as well as the type of leave before clicking Confirm. After this there will be an option to record a personalised message that will be seen by whoever is approving the leave.

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As soon as they click Save, an email will be sent to the appropriate leave approver(s), notifying them of the request.

This email will contain a link to the Approval tab, which will allow yourself or the appointed employee to either approve or deny the request, along with a comment.

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So there it is. Getting the go ahead for that dream get-away has never been easier. If you can think of any way that we can make this process even simpler, please feel free get in touch with us and let us know.

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Updated Rates and IR8A Template

With the new year comes new opportunities. However that is not all the new year year brings, as there are also new CPF rates to consider as well as new templates for filing documents such as IR8As.

Thankfully, if you are doing your payroll through SimplePay you won’t have to lose any sleep over either of these since our dedicated development team have made sure that everything that needed updating has been sorted out well in advance.

SimplePay would like to take this opportunity to wish all of our Singaporean clients an awesome new year – we look forward to giving you the best possible payroll experience in this coming year.

New Leave Overview

With annual shutdown just around the corner for many companies, our dedicated team of coding elves have been cooking up a feature that a lot of you have been asking for.

This brand new Leave Overview page can be accessed under the “Employees” tab and  allows you to see all of your employees’ approved and pending leave in one place. Scroll backwards or forwards to see leave that has been recorded historically as well as leave that has been scheduled to be taken in upcoming months.

For a quick rundown on how to access and use the leave overview, check out the short video below.

Leave Calendar Updates

Just in time for the end of the year, we are super excited to present to you our updated leave calendar.

This new calendar is more than just a pretty face; it sports a number of new features to make leave recording simpler and more accurate.

Do you need to record a partial day of annual leave as well as one of hospital leave for the same employee on the same day? Just select the day(s) in question and the type of leave, tick the box for partial day and put it into the system. Repeat this as many times as needed.

Take it for a spin while you record leave for the upcoming December period and check it out in action in the video below.

 

New Futurebooks Blog Post

Futurebooks, a Xero partner accounting firm and one of our longest-standing clients in Singapore, has written a great blog post about us. Click here to see what they had to say about using SimplePay, as well as the details of some of our newest features.

Improved Self-Service Leave Workflow

You may have noticed that the leave hierarchy has had a facelift. The interface is now cleaner, more intuitive and easier to use. But the improvements go far beyond aesthetics; the entire approval workflow has been updated to provide you with a simpler and more reliable experience.

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Multiple approvers. You asked, we listened – employees and approval groups can now submit leave requests to more than one approver. You can also decide whether only one or all of the assigned approvers must respond to requests.

Approval groups have replaced the old leave hierarchy and can be comprised of individual employees, specific pay points or even the entire company. Where employees are part of a higher level group i.e. pay point or company, and are subsequently assigned to a more specific group, this latest assignment will take precedence. New staff will automatically be assigned to the relevant approval group. This allows you to manage complex situations with ease.

For example, let’s say you initially create one approval group for the entire company but later decide that certain departments should have requests approved by their HOD, you can simply create new groups for each department without having to individually move each employee out of the old group and into the new one. And, when staff join or change departments, they will automatically be added to the correct approval group.

Administrators can now be leave approvers even if they are not employees.

Mappings, requests and comments preserved. We’ve brought it all across to ensure that you still have all of your info without any of the issues.

Constantly improving. We will soon be introducing the ability to add users as approvers only, whether they are employees or not. And, to ensure that you always have the best and simplest experience possible, the rest of the leave management is also being updated to be more customisable and user-friendly.

And of course, as usual, we welcome any feedback or suggestions that you may have.

For more information on setting up approval groups, please see our help site.

New Website Just Launched

“I believe that one defines oneself by reinvention. To not be like your parents. To not be like your friends. To be yourself. To cut yourself out of stone.”

Henry Rollins

We have been working hard on a new website design to provide you with an even better SimplePay experience and are very excited to announce that it just went live!

Along with a sleek updated look, our website also has shiny new Terms of Service and an improved Privacy Policy – please ensure that you read these as continued use of the system will be deemed as acceptance thereof.

At SimplePay we deliver “Payroll that simply works” in a beautiful way and we hope that you have an enjoyable experience navigating the new site.

As always, we welcome any comments or suggestions.