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Entering Employee Hours

Capturing Normal Hours

Hourly paid employees will have inputs for normal hours worked. These hours can be entered by going to the employee’s profile and clicking on Basic Salary under Payslip Inputs*. Once the hours have been entered and saved, the system will automatically calculate the relevant pay amounts in line with EA requirements as outlined in the following article:

*Please note: If you are entering minutes that do not make up full hours, please do it as follows: divide the number of minutes by 60 and add the resulting decimal to the number of full hours. For example, if your employee worked 36 hours and 40 minutes: 40 / 60 = 0.67. Add 0.67 to 36 and enter 36.67 as the number of hours worked. You can enter as many numbers after the decimal point as you want, but the system will automatically round to the nearest two decimal places.

Capturing Additional Hours

If the employee is also paid for working overtime or on rest days and / or Public Holidays, you will need to create a custom income item with the Input Type of “Hourly rate * factor * hours” for each of these. The following article deals with setting up custom items in more detail:

Capturing Employee Hours in Bulk

Hours can be manually entered in bulk using our bulk input feature as follows:

  • Go to Employees > Bulk Actions > Payslip Inputs
  • Select the pay frequency from the first drop-down menu
  • Ensure you are working with the correct pay period
  • Filter by pay point if necessary
  • Select the item for which you want to do the bulk input from the drop-down menu
  • Select the correct group of employees if necessary
  • Enter the hours* in the relevant columns
  • Save

*Please note: in cases where many of your employees work the same number of hours, you might want to copy down the first value of certain columns by clicking on the column heading and then clicking on Copy first value down. The first value in this column will then be copied down for the whole column. This functionality is available for columns containing information that might be the same for many employees such as Normal hours and Overtime hours.

You will need to repeat the process for each pay frequency.

Hours can also be imported from a third party time and attendance system using our clocking file import. Please see the following article for more information on using this feature: